DOM DEVELOPMENT PRIVACY POLICY
To ensure your comfort and safety as a data subject, we have provided information on how we process your personal data. As we wish to remain transparent about the information provided to you, below we list all information regarding the processing of your personal data.
Your personal data is processed by Dom Development S.A. to the highest standards, with the implementation of appropriate organisational and technical measures, in accordance with Regulation No. 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC (general data protection regulation), OJ EU L 2016 no. 119, hereinafter referred to as the „GDPR”.
Thank you for the confidence you have in us. If you have any questions or concerns, please feel free to contact us.
Your personal data is processed by Dom Development S.A. to the highest standards, with the implementation of appropriate organisational and technical measures, in accordance with Regulation No. 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC (general data protection regulation), OJ EU L 2016 no. 119, hereinafter referred to as the „GDPR”.
Thank you for the confidence you have in us. If you have any questions or concerns, please feel free to contact us.
What is personal data?
Personal data refers to any information regarding a natural person identified or identifiable by one or more specific features determining physical, physiological, genetic, mental, economic, cultural or social identity, including the device’s IP, location data, online identifier and information collected through cookies and other similar technology.
Who is the controller of your personal data?
The Controller of your personal data is “Dom Development” S.A. (we) with its registered office in Warsaw, Pl. Piłsudskiego 3, 00-078 Warszawa.
The Controller, either individually or in cooperation with others, determines the purposes and means of data processing. The Controller is responsible for the lawful processing of personal data.
The Controller, either individually or in cooperation with others, determines the purposes and means of data processing. The Controller is responsible for the lawful processing of personal data.
How can you contact us?
Dom Development has appointed Ms Anna Haczykowska as a Data Protection Officer, whom you may contact in respect of any matters relating to the protection of your personal data:
a) by email at: [email protected], writing “Dom Development S.A. personal data” in the subject line of your message”,
b) by post at: “Dom Development” S.A., Pl. Piłsudskiego 3, 00-078 Warszawa, with the note „PDPO”.
a) by email at: [email protected], writing “Dom Development S.A. personal data” in the subject line of your message”,
b) by post at: “Dom Development” S.A., Pl. Piłsudskiego 3, 00-078 Warszawa, with the note „PDPO”.
What is the purpose of the Privacy Policy?
We greatly respect your privacy and your personal data. In this Privacy Policy we explain how we use your personal data. Here you will also find information about your rights related to the processing of your personal data by us and how you can exercise those rights.
Where can you exercise your rights?
This website allows you to withdraw your consent to the processing of your personal data for marketing purposes and to exercise your other rights under applicable laws.
In order to withdraw your consent or exercise your rights, please complete this form.
In order to withdraw your consent or exercise your rights, please complete this form.
How do we protect your personal data?
The Controller regularly carries out assessments to ensure that personal data is processed securely. This includes ensuring that only authorised personnel have access to the data, and only to the extent necessary for their duties. We also ensure that all operations involving personal data are logged and carried out exclusively by authorised personnel and associates.
What personal data may we process?
To provide you with the best possible service, we may process the personal data necessary for a specific business process, such as your name, phone number, email address, or residential address. The scope of your data processed will vary depending on the purpose and nature of the service being provided.
What data do we collect in connection with your use of the website?
In connection with your use of our website, we collect data as necessary for the provision of individual services. We may also process data that do not include your contact details, but can be used to identify a specific device used by you to access the website. For example, we may collect: IP addresses, online identifiers, and data from cookies, if you have consented to their use. We use the data collected in this way to enable identification of your session, customise the displayed content, and for statistical purposes. For further details, please refer to the Cookies Policy.
What are the purposes, legal basis and duration for which we process your personal data?
Państwa dane osobowe przetwarzamy między innymi w następujących celach:
| Purpose | Legal Basis | Duration |
|---|---|---|
| Use of the website |
- for the provision of services by electronic means (Article 6(1)(b) of the GDPR) - for analytical and statistical purposes, where our legitimate interest is to analyse your activity and study your preferences to improve the functionality and services provided (Article 6(1)(f) of the GDPR) - for the establishment, exercise and defence of claims (if any), where the legitimate interest is the protection of our rights (Article 6(1)(f) of the GDPR) |
- as long as actions related to the conclusion of the contract are being taken - as long as the legitimate interest of the Controller is pursued - until the limitation periods for claims (if any) expire |
| Marketing | - for the purpose of marketing the Controller's own services or third-party services, where the legitimate interest is to target marketing content for the Controller’s own services (Article 6(1)(a) or (f) of the GDPR) | - as long as the legitimate interest of the Controller is pursued - until you object to the processing - until you withdraw the consent |
| To conclude and perform a contract with the unit or service buyer | - for taking actions aimed at the conclusion and performance of a contract (Article 6(1)(b) of the GDPR) - for surveying customer satisfaction and the identification of service and product quality, and for direct marketing of products and services, where our legitimate interest is to analyse your activity and study your preferences to improve the functionality and services provided (Article 6(1)(f) of the GDPR) - for discharging the Controller’s legal obligations (Article 6(1)(c) of the GDPR) - for the establishment, exercise and defence of claims (if any), where the legitimate interest is the protection of our rights (Article 6(1)(f) of the GDPR) |
- for the period necessary to take actions to conclude a contract - for the period necessary to perform the contract - for the period necessary for the Controller to discharge their legal obligations - as long as the legitimate interest of the Controller is pursued - until the limitation periods for claims (if any) expire |
| To enter into and perform a contract with the supplier | - for taking actions aimed at the conclusion and performance of a contract (Article 6(1)(b) of the GDPR) - for discharging the Controller’s legal obligations (Article 6(1)(c) of the GDPR) - for the establishment, exercise and defence of claims (if any), where the legitimate interest is the protection of our rights (Article 6(1)(f) of the GDPR) |
- for the period necessary to take actions to conclude a contract - for the period necessary to perform the contract - for the period necessary for the Controller to discharge their legal obligations - until the limitation periods for claims (if any) expire |
| To exercise or defend claims | - for the establishment, exercise and defence of claims (if any), where the legitimate interest is the protection of our rights (Article 6(1)(f) of the GDPR) | - until the limitation periods for claims (if any) expire |
| To archive documents | - to discharge the Controller’s legal obligations (Article 6(1)(c) of the GDPR) - for the establishment, exercise and defence of claims (if any), where the legitimate interest is the protection of our rights (Article 6(1)(f) of the GDPR) |
- for the period required by law, e.g. for tax purposes, data will be processed for 5 years from the end of the year in which the tax obligation arose - until the limitation periods for claims (if any) expire |
| To compile statistics | - for conducting analyses and compiling statistics, where the legitimate interest is to improve the quality of services provided (Article 6(1)(f) of the GDPR) - for the establishment, exercise and defence of claims (if any), where the legitimate interest is the protection of our rights (Article 6(1)(f) of the GDPR) |
- until the expiry of any processing purpose that requires statistics to be compiled - until the limitation periods for claims (if any) expire |
| Recruitment | - for conducting the recruitment process (Article 6(1)(c) of the GDPR in conjunction with Article 221 of the Labour Code) - for taking actions prior to the conclusion of a contract (Article 6(1)(b) of the GDPR) - for data not required by law, the legal basis for the processing is your consent (Article 6(1)(a) of the GDPR) - for the establishment, exercise and defence of claims (if any), where the legitimate interest is the protection of our rights (Article 6(1)(f) of the GDPR) |
- until the limitation periods for claims (if any) expire - until the recruitment process is completed unless the candidate consents to the processing of their data in future recruitment processes – which will extend this period to 12 months |
| To communicate with an attorney | - for the performance of actions within the scope of a power of attorney, where the legitimate interest is the performance of actions related to the Controller's business (Article 6(1)(f) of the GDPR) - for the establishment, exercise and defence of claims (if any), where the legitimate interest is the protection of our rights (Article 6(1)(f) of the GDPR) |
- until the limitation periods for claims (if any) expire |
| To process incoming communications | - for responding to the communication, where the legitimate interest is to answer the inquiry (Article 6(1)(f) of the GDPR) - for purposes related to the performance of legal obligations under the Whistleblower Protection Act of 14 June 2024, including, but not limited to, for the purpose of accepting and handling reports, as well as for taking follow-up actions (if any) based on the legal obligation incumbent on the Controller (Article 6(1)(c) of the GDPR) in the case of reports within the scope of the said Act or other laws relevant as regards the reported violation. In the event that special categories of data are processed in the procedure, such data will be processed under Article 9(2)(g) of the GDPR - for the establishment, exercise and defence of claims (if any), where the legitimate interest is the protection of our rights (Article 6(1)(f) of the GDPR) |
- until the inquiry is answered - until the limitation periods for claims (if any) expire - when personal data are processed as a consequence of accepting a report or taking follow-up actions under the Whistleblower Protection Act of 14 June 2024, the data and documents related to this report will be retained for a period of 3 years following the end of the calendar year in which the report was made or the follow-up actions were completed, or following the conclusion of the procedure initiated by these actions |
| To collect data as part of business contacts | - for the handling of business contacts, where the legitimate interest is to initiate and maintain these contacts, and to build a network of contacts in connection with the conducted business (Article 6(1)(f) of the GDPR) | - until you object to the processing |
| To operate the reception desk | - for the arrangement of a meeting with the Controller's representatives, where the legitimate interest is the proper operation of the Controller's office (Article 6(1)(f) of the GDPR) | - until you object to the processing |
| To manage social media profiles | - for the purpose of maintaining social media profiles, where the legitimate interest is to promote the brand, products and services, build and maintain a community related to the Controller and for the purpose of communication, customer satisfaction survey and the identification of quality of our products and services (Article 6(1)(f) of the GDPR) - for the establishment, exercise and defence of claims (if any), where the legitimate interest is the protection of our rights (Article 6(1)(f) of the GDPR) |
- until the limitation periods for claims (if any) expire |
| To process the data of shareholders and other individuals as required by the status of a public company | - for discharging legal obligations incumbent on the Controller in the scope of processing data of shareholders, persons closely related, persons in executive roles at the Controller, resulting from the legal duties and obligations related to having the status of a public company/issuer (Article 6(1)(c) of the GDPR) | - for up to 5 years from drawing up or updating the list of persons closely related or persons in executive roles at the Controller - in the case of shareholders, for up to 12 months from the date of becoming aware that a specific person has ceased to be a Controller’s shareholder |
| Newsletter distribution | - for the provision of services by electronic means (Article 6(1)(b) of the GDPR) | - until the termination of the electronic service contract |
Who can be a recipient of your personal data?
Dom Development informs you from time to time about the recipients of your personal data. This information is provided in the dedicated information clauses we provide to you. The scope of data transferred is always limited to what is necessary for carrying out a specific task or discharging a legal obligation. Within our internal organisation, only authorised employees and associates of the Controller have access to personal data. In connection with the provision of services, recipients of your personal data may include third parties, such as service providers responsible for IT systems or other entities, whose details we provide in the dedicated information clauses.
Under specific legal regulations, recipients of your personal data may also include public authorities that may request access to selected data in the context of a specific procedure conducted in accordance with European Union law or the law of a Member State.
For portals and websites allowing users to express opinions about Dom Development, including those run on social media platforms and other publicly accessible websites, recipients of the data may also include other users of these websites.
Under specific legal regulations, recipients of your personal data may also include public authorities that may request access to selected data in the context of a specific procedure conducted in accordance with European Union law or the law of a Member State.
For portals and websites allowing users to express opinions about Dom Development, including those run on social media platforms and other publicly accessible websites, recipients of the data may also include other users of these websites.
Will your data be transferred outside the European Economic Area?
As we use third-party providers of tools and services, your personal data may be transferred to third countries, i.e. countries outside the European Economic Area. We ensure that in such cases, the data are transferred based on an appropriate legal basis, permitting the transfer of personal data to a third country. The Controller always informs you of any intention to transfer personal data outside the EEA at the time of data collection.
How is your data processed within the Website?
Within this Website, Dom Development processes information regarding user interactions with the Website, as well as its content and services, in order to improve the Website and tailor it to users’ needs. The information referred to above is not associated with any specific person using the Website and is not used by the Controller to identify any user. Therefore, the Controller does not identify a specific user of this Website by linking this information with their other data, such as details provided in the contact form. The Website performs these functions by installing “cookies” in accordance with its Cookies Policy. For more details, see https://www.domd.pl/en-us/warszawa/cookies).
How will your data be processed in connection with our initiatives?
Dom Development reserves the right to run initiatives and organise events, such as competitions and fairs. Information on how your data is processed in relation to such activities will be provided in separate documents, including separate terms and conditions.
Do you have to provide your data?
Yes, providing your data is required, for example, to conclude contracts and to discharge legal obligations. Your personal data may be shared with Dom Development by an entity subcontracted by Dom Development. Otherwise the disclosure of your data is voluntary.
What are your rights with regard to the processing of personal data?
Any individual whose data is processed by Dom Development has the rights resulting from applicable laws, i.e. the right to:
a) request to access your personal data,
b) request to have your personal data erased,
c) request to have your personal data rectified,
d) object to the processing of your personal data,
e) request to have your personal data processing restricted,
f) request to have your personal data transferred.
a) request to access your personal data,
b) request to have your personal data erased,
c) request to have your personal data rectified,
d) object to the processing of your personal data,
e) request to have your personal data processing restricted,
f) request to have your personal data transferred.
Do we process your personal data by automated means?
We do not process your personal data in a fully automated manner (including profiling). The decision to provide specific information to you will be ultimately made by a Controller’s employee.
How to file a complaint with us?
We greatly appreciate any suggestions or comments which you may have, including those regarding the processing of your personal data, as they help us improve the quality of our services. If you wish to submit a comment or file a complaint regarding the processing of your personal data, please send the details of the specific matter to our Data Protection Officer:
a) by email at: [email protected], writing “Dom Development S.A. personal data” in the subject line of your message,
b) by post at: “Dom Development” S.A., Pl. Piłsudskiego 3, 00-078 Warszawa, with the note “PDPO”.
Any messages received by us will be analysed in detail. Moreover, as an individual, you have the right to file a complaint with the supervisory authority competent for personal data protection (President of the Personal Data Protection Office). You can find further information in this respect on the website of the relevant authority: www.uodo.gov.pl.
a) by email at: [email protected], writing “Dom Development S.A. personal data” in the subject line of your message,
b) by post at: “Dom Development” S.A., Pl. Piłsudskiego 3, 00-078 Warszawa, with the note “PDPO”.
Any messages received by us will be analysed in detail. Moreover, as an individual, you have the right to file a complaint with the supervisory authority competent for personal data protection (President of the Personal Data Protection Office). You can find further information in this respect on the website of the relevant authority: www.uodo.gov.pl.
Selected Information Clauses
Below, we list the information clauses containing details about the processing of personal data, depending on the process in which you are involved.
- Information Clause for Marketing Activities
- CCTV Information Clause
- Information Clause for Unit Purchase
- Information Clause for Ceramiczna Unit Purchase
- Information Clause for Communication with Attorneys
- Information Clause for Contracts with Business Partners
- Information Clause for Real Property Purchase
- Information Clause for Handling Incoming Communication
- Information Clause for Construction and Development Process
- Information Clause for Request for Proposal
- Information Clause for Access Log
- Recruitment Information Clause
- Investor Relations Information Clause
- Social Media Information Clause
- Whistleblowing Information Clause
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